The following is a glimpse of our Implementation Workbook, one of the many tools available either through Atrinity Corporation or through an Atrinity Certified Professional.

____________________________________________________ 

Executive Briefing

This white paper is designed to enable changes in an organization's approach to traditional buying and selling principles demanded by a zanstemic implementation. It examines those areas that currently hinder executives from making an informed decision while offering practical steps for implementing zanstemic solutions.

Zanstemic: (zan*stem*ic) adj. describes any solution developed to address a specific problem by encompassing the productivity, growth and profitability of a system as a whole.

Who, What, When, Where, and Why?

The concepts and defining principles on how e-business will service your organization's customers is a prerequisite to using the zanstemic foundation to its fullest. You must already have an understanding of how the Internet will affect your business and combine that vision with the principles discussed below.

Most enterprises have departments inadvertently making zanstemic decisions. For this reason, these 8 papers will make reference to many common initiatives. These initiatives include, but are not limited to: Electronic Medical Records, Digital Asset Management, Media Asset Management, Knowledge Management and Collaboration.

Although the Internet may be impacting your organization in other areas, we have chosen to remain focused on the following areas, which clearly identify the three major areas of impact any zanstemic system has on every organization.

• Productivity
• Growth
• Profitability

A Retrospective View of Technology Advancement

Looking at organizations as they exist today, it is clear that the evolution of computers in corporate America has come full circle and is currently in a state of diametric severity. Specifically, the technology today is becoming increasingly simple and intuitive while the impact of the technology on the organization's human and technical infrastructure is becoming more complex. This drastic swing of the "technology pendulum" makes identification of a zanstemic problem critical to the short and long-term success of the enterprise. In other words, what is this proposed technology solving and is it aligned with our short and long term corporate goals and objectives? If your answer is something other than a "yes" or "no," then the proposed technology will fail.

Corporations have changed from a centralized purchasing authority, as in the example of a mainframe system, to a divested departmental level approach. Department managers are currently responsible for the purchase of computers and software that specifically impact their department. For point product purchases this is acceptable but with zanstemic solutions, departments are not properly prepared to make these decisions.

The first step in resolving this problem is leadership. Change must come with the comprehensive understanding of the organization's goals, technology and conviction for change. Only the leadership of the company possess that comprehensive understanding. Transforming a company to a zanstemic mindset challenges all aspects of the enterprise. Today, most technology implementations decisions follow the top-down approach of a pyramid. With a zanstemic implementation, the affect is felt on the organization by an inverted pyramid. The forced organizational changes brought on by the new technology create an illusion of breakdown even when the software and hardware function perfectly as designed. These illusions are actually changes in the methods used for receiving information and the abstract nature of the existing humand and technology infrastructures.

With the growing economy, much dysfunction with technology is being masked by funding reengineering projects or by continuing to invest in flawed vision. Information Technology Departments are being put in a "no win" situation with department managers. Managers are fighting to retain control over purchases (budget) that directly affect their department without the knowledge and support to work through the change forced on the corporate infrastructure by a zanstemic implementation. They are also being put in a "no win" situation because they have inadvertently been given responsibility for purchasing decisions that will inevitably impact the entire organization. Unfortunately, as with DAM and EMR solutions specifically, usually millions have already been invested before this awareness sets in.

The technology, simply by its implementation, forces departments to change the methods used for day-to-day operation. Operators within all departments start to depend on counterparts within the organization and new opportunities for collaboration emerge. Unfortunately, under normal circumstances, collaborative opportunities are not realized and are overpowered by changes being introduced to the corporate culture.

Shifting day-to-day operations forces Department Managers to change their boundaries of control. This control shift causes friction between Department Managers, which will be perceived as, or is, a struggle for control and power.

These new boundaries of control will force changes in management's authority and responsibility. Responsibility is not appropriately placed at the department level and requires a restructuring throughout the organization while matching the change brought on by implementing zanstemic systems.

Implementation of a Zanstemic Solution

Over the past two decades, the founders of Atrinity Corporation have been researching and identifying the critical intellectual property involved in implementing these new zanstemic solutions such as digital asset management and electronic medical records. Many of the methods of planning and implementing a traditional solution still prove to be valuable, but are not comprehensive enough to address a true zanstemic solution. A word of caution as you read on; the simplicity of our methodology should not be misunderstood as a traditional approach to implementing solutions. The following implementation structure is designed to create a foundation for successfully implementing a zanstemic solution. When planning a zanstemic implementation, the ability to collaborate and centralize information becomes critical to the success of the project. Most zanstemic teams are made up of 4 to 7 people but expand to an unlimited number involved in the purchasing and design of complex systems. As the number of team members increases, the potential for communication breakdown increases. Centralizing information in a collaborative environment is crucial to a successful implementation.

Traditional buying practices, intuitive interfaces, slick salespeople and inadvertent decisions are the trap. What is created is a spider's web that inevitably entangles the organization and lacks the vision of the intricacies demanded by a zanstemic implementation.

Atrinity follows a proven approach to the planning of a zanstemic solution which includes 8 steps:

1. Data Gathering
2. Specifications
3. Executive Briefing
4. Needs Analysis
5. Workflow Analysis
6. Implementation Plan
7. Acceptance
8. Delivery

Getting Started

Organizing the collaborative infrastructure is paramount in compiling accurate and timely data for the implementation plan. We have found that a team approach, representative of a cross-section of the departments that will be impacted by the system, works best.

After forming the team, it is important to establish the methods of collaboration and select a Project Manager. The Project Manager must have strong interpersonal skills, be detail oriented, be able to manage a schedule and most importantly, report directly to the Team Leader.

The Team Leader should be an Executive who is responsible for decision making and adhereing to the goals, values and vision of the organization. Although not involved in every meeting, they are the catalyst behind the changes that result in the projects overall success.

Step 1 "Data Gathering"

The first step in preparing for a zanstemic system is to collect the preliminary data. This data helps determine your organization's commitment level for implementing the system. It will also help define roles and responsibilities as well as assign accountability.  A thorough process of collecting data, leaving no stone unturned, will empower you to become ultimately successful in your organization's zanstemic implementation. Although intuitive on first glance, zanstemic solutions are inherently complex in nature. Comprehending this dichotomy determines its success or failure within an organization.

When gathering data, be sure to include the following information:

• General contact information
• System goals
• Current hardware specifications
• Current workflow
• Future workflow
• Needs assessment factors
• System requirements
• Prioritize requirements

Conclusion

This is a challenging time made more difficult with the explosive acceptance of the Internet. The challenge for an organization is not with technology advancement itself, but with the Change Management forced upon it by the impact of this new zanstemic industry, represented by advancements in technology.

By deploying the Atrinity methodologies, you will meet your customers demands while maintaining a secure environment, implementing a team approach and reinforcing collaborative efforts with your vendors.

________________________________________________

The above represents a mere sampling of our vast intellectual property and experience in successfully implementing zanstemic solutions.  We welcome you to inquire about Implementation Workbooks, Membership into the Atrinity Consortium through Atrinity Certification or the expansive toolset available in our Intellecutal Property Vault to assist you in implementing EMR, DAM, MAM, KAM and other newer zanstemic solutions.  Please feel free to contact us for more information.